A shared workshop prohibits evening use because its organizers assume nobody needs it. Members who work during the day know otherwise. If they can help change the rule, practical knowledge from using the space can become part of governing it.
The relevant distinction is authority, not just feedback. Participation in modifying operational rules gives users a recognized role in shaping the arrangement. A suggestion box may reveal a problem while leaving every decision elsewhere.
Experience becomes a proposal
Imagine members proposing two supervised evening sessions instead of unrestricted late access. They know the demand, but also have to address noise, closing duties, and who can unlock the building. Participation turns a complaint into work on a rule others can live with.
Attendance itself can be unequal. Members with spare evenings may dominate the meeting precisely when shift workers are arguing for different opening hours. Written proposals, different meeting times, or representation can help, but each introduces its own arrangements and effort.
The mechanism matters because users encounter details that distant organizers may miss. It becomes substantive when their involvement can actually alter a rule and when less visible users have a route into the discussion. Inviting everyone while hearing only the usual speakers leaves much of that knowledge unused.